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Facilities Coordinator

Posting Date: Jun 7, 2022

Location: Etobicoke, ON, CA, M9C 5P1

Company: Medavie Blue Cross

For over 75 years, Medavie Blue Cross has been a leading health and wellness partner for individuals, employers and governments across Canada. As a not-for-profit organization, we proudly invest in communities to help address some of Canada’s most pressing health care challenges. We are one of Canada's Most Admired Corporate Cultures, one of Canada’s Top 100 Employers, Canada’s Life & Health Insurer of the Year for 2021 and an Imagine Canada Caring Company. 
Our 2,400 professionals work across six provinces, united by our shared values of being caring, accountable, responsible, innovative and community-minded. We’re committed to ensuring our employees thrive in our award-winning, collaborative culture focused on ensuring health, wellness, and personal and professional growth through a variety of programs and support across our organization.
Together with Medavie Health Services, we are part of Medavie — a national health solutions partner with over 7,200 employees. Our mission is to improve the wellbeing of Canadians.


Job Title: Facilities Coordinator
Department: Facilities
Competition: 84527
Internal/External: Internal/External
Employment Type: Full Time, Permanent
Location: Etobicoke
Salary: Comprehensive Compensation
Reports To: Facilities Manager

The Facilities Coordinator is the face of our facilities team, both for outside vendors and internal leadership. This position is the first point of contact for location specific problem solving and the "go to" for leaders and employees. This position is on point for coordinating, modifying and/or supervising installations for a variety of facilities projects, including workstation installation or telephone requests.



  • Installs, co-ordinates, monitors, and oversees the daily office services administration regarding workstation modifications, temporary work area requirements, telephony installations, and security card access. All requests must be processed in accordance with the Medavie Blue Cross corporate guidelines
  • Co-ordinates working drawings/ floor plans, estimates and project phase implementation plans with an office designer, engineer, architect, contractors and/ or building management
  • Liaises with leaders regarding inquiries and responding to problems related to office services support
  • Co-ordinates shredding schedules and prepares private business health and dental claims destruction schedules as outlined in the Medavie Blue Cross business rules and auditor instructions
  • Creates and maintains departmental records, statistics, invoices and reference documents
  • Manages photocopiers servicing, toner replenishment, servicing and problem solving investigation
  • All duties will require additional non-standard work hours, including evenings and/ or weekends


  • High school diploma, post secondary education considered an asset
  • Minimum of 2 years of facility related experience. Modular furniture experience considered an asset (Teknion, Haworth, Steelcase, Tayco and Lacasse furniture systems)
  • Superior time management and multi-tasking skills
  • Good analytical, organizational and priortization skills
  • Good problem solving master, understand customer needs and can quickly get to the best possible solution
  • Good communication - face to face and through e-mail and phone with a clear, concise and friendly approach
  • Ability to handle fluctuating volumes and adept at working both in a team environment and independently
  • Ability to lift items up to 25 kg
  • Proficient computer skills (fluent with MS Office Suite programs (Outlook, Word and Excel)
  • Valid driver's license required
  • Bilingualism (English and French) is considered an asset but not required
  • Must be in office 4 days a week



We are an Equal Opportunity Employer.


Medavie Blue Cross strives to foster a culture where everyone is enabled to achieve their full potential - a culture of diversity, equity and inclusion (DEI) where we live our values every day in the way we treat each other, our members and the communities we serve. Accessibility is a top priority.


For applicants with disabilities, we provide accommodations throughout the recruitment, selection and/or assessment process. If selected to participate in the recruitment, selection and/or assessment process, please inform Medavie Blue Cross Human Resources staff of the nature of any accommodation(s) that you may require in respect of any materials or processes used to ensure your equal participation. All personal information is collected under the authority of the Municipal Freedom of Information and Protection of Privacy Act.


We would like to thank all candidates for expressing interest. Please note only those selected for interviews will be contacted.

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